Timers

A timer records time as you work instead of typing it in afterward. Time Trakkr keeps one timer running at a time, and you can control it from anywhere in the app.

Starting and stopping from the sidebar

Near the top of the left sidebar is the Timer button.

1. Select Timer to open the timer popover.
2. The popover is headed Start timer. Pick a project and task, then select Start timer.
3. While it runs, the popover header changes to Timer running and the sidebar button shows a running state.
4. Select Stop timer to finish. The elapsed time is written to your timesheet as an entry.

On a phone, the same timer control sits in the top bar so it is always within reach.

The day a timer books to

The popover always names the day the timer will log to, and the day a running one is logging to — "Will log to Monday, Aug 31" before you start, "Logging to Monday, Aug 31" while it runs. A timer defaults to today, but it does not have to stay there.

Before you start, select Change date and pick a day. Use it when you are picking up work from another day: you no longer have to start the timer on today and move the entry afterwards.

While it is running, select Change date in the same place. The entry moves to the day you pick and the clock keeps running on it — nothing stops, nothing is duplicated, and no elapsed time is lost. This is what to do the moment you notice you are on the wrong date, rather than stopping the timer, deleting the entry and logging it again.

Moving a running timer follows the same rules as moving any entry: a move into or out of a week you have already submitted for approval is refused, in both directions.

You can also ask the assistant "what day is my timer logging to?", and it will tell you.

Starting and stopping from the day view

You can also run a timer straight from an entry in Day view of your timesheet.

1. Open Day view.
2. On an entry row, select Start to begin timing that project and task.
3. Select Stop on the running row when you are done.

In Week and Calendar views, a banner reading "Timer running since" shows when the current timer began.

Starting a timer on a row from an earlier day

Restarting a timer on an older entry has to answer a question the app cannot answer for you: does the time you are about to track belong to that day, or to today?

Select Start on a row that is not today's and you are asked which you mean:

• Start timer on today's date creates a new entry on today, carrying the same project, task and notes across. The older entry is left exactly as it is.
• Yes, restart this timer runs the clock on the original entry, so the time is added to that day's total. Use this when you are picking up the same piece of work and it genuinely belongs on that date.

A row from today starts straight away, with no question.

If the older day sits in a week you have already submitted for approval, restarting is refused — the same rule that stops you adding a new entry to a submitted week. Ask your approver to reopen it.

Moving an entry to another day

Open an entry to edit it and select Change date, beside Delete. Pick a day and select Save changes; the entry moves there with its hours, notes, project and task intact.

Two moves are refused, both because submitting a week freezes it:

• moving an entry into a week you have already submitted
• moving an entry out of one — its total was approved as it stood, and quietly shrinking it afterwards is the same problem from the other side

Editing the notes or hours of an entry that is already in a submitted week is unaffected.

You can also ask the assistant: "move yesterday's two hours on Acme to Monday".

A new entry can be dated the same way before it is saved. Open New time entry and select Change date beside the save button — the entry is logged on the day you pick, so work done on Monday does not need you to navigate to Monday first. This works whether you are saving hours or starting a timer.

Finding a project quickly

The picker puts the projects you use most under a Recent heading, below anything you have pinned. Recent is worked out from how many days you tracked against each project over the last eight weeks, so it follows your work as it changes; pinned is your own choice and always sits above it.

Searching matches the project name or the client heading above it, so typing a client's name finds their projects whether or not they are pinned.

Saving without the mouse

Cmd+Enter (Ctrl+Enter on Windows) saves the entry from anywhere in the dialog. With no duration entered it starts the timer instead, exactly as the button does. Plain Enter adds a new line to your notes.

Clicking the background does not close the dialog once you have typed something — that used to discard the entry. Escape and Cancel still close it.

What is filled in when you open a new entry

The project and task from your most recent entry are filled in for you. The next thing you track is usually the last thing you tracked, so this saves picking the same two values several times a day. Change either as usual — nothing is recorded until you save the entry or start the timer.

It will not overwrite a project you have already chosen, including one Magic fill worked out for you, and it leaves an entry you are editing alone. A project or task that has been archived since you last used it is skipped rather than offered, so you never get a selection that fails when you save. If you have never logged time, the form opens empty.

Duration mode versus start-and-end mode

How you enter time by hand is set for the whole workspace by an administrator under Settings, in the Timer mode option. There are two choices:

• Track time via duration (the default). You type a duration such as 1:30 or 1.5 into a single field.
• Track time via start & end. You enter a Start time and an End time, and the duration is worked out for you.

Only an owner or admin can change this, and it applies to everyone in the workspace. Whichever mode is active, a running timer still records real elapsed time; the setting only governs how manual entries are typed.

Rounding

Your workspace can round tracked time up to a fixed increment. An administrator controls this under Settings with the Time rounding (minutes, 0 = none) option.

• When it is set to 0, no rounding is applied and your time is recorded exactly.
• When it is set to a number of minutes, entries are rounded up to that increment. The settings summary shows this as, for example, "Round up to 15 minutes."

Because rounding always rounds up, a short entry never disappears to zero. If your recorded time looks larger than the raw elapsed time, workspace rounding is the likely reason. Ask an administrator what increment your workspace uses.

For letting the assistant start and stop your timer with a spoken or typed request, see the AI assistant.